By Darryl Budge
Tips to organise your hard disk drive in preparation for the coming festive season
There are many advantages to a tidy, organised structure to your photos and videos.
How many folders or sub-folders do you need?
A folder should have at least 10 files in it.
Use either plural or singular case consistently.
Use shortcuts to reference files from one folder to another. eg. Docs 2012, Docs 2013.
? Top Level folders might be organised by:
Name: Especially for those who manage files for an office or who work with many projects.
Date: Especially for tracking work or revisions. eg. Chronological — YR/MO/DA; Seasonal — Quarter-year; Monthly — YR-Mon or Mon-YR.
Type of file: eg. Documents, Spreadsheets, Word processing, Presentations, Graphics
Topic: eg. Schedule, Correspondence, Events, Research, Papers, Posters, Presentations, Web, Letters, Administration, Memo.
If you have a more dispersed organisation of files then consider using a file search tool. In Windows Vista and 7, search is located in the 'Start Menu'.
On Windows 8, putting your mouse right corners brings up the Charms menu, and click on the second option, Search, that looks like a magnifying glass. Choose to search Files rather than only the information in the program you are currently using. Or, you can use the Windows 7 style search: Hit key combination Windows Key + E, then enter your query within the Search Computer box in the upper right.
On a Mac, go to the Spotlight menu located at the far top right.
For versions of Windows prior to Vista, file indexing tends to be clunky, slow, and does not index many types of files. For Windows XP, you can download Windows Search 4 (do a web search) or Copernic Desktop Search (see www.copernic.com, Lite version is free). These tools enable searching directly from your desktop from a floating toolbar or the taskbar.•